How Do I Use the Digital Signature Feature in ActivityHero?

ActivityHero makes taking digital signatures easy, no matter what device you are using. You can view participant information, sign digitally, and review reports, all in one place.

Accessing the Feature
Filtering Participants
Participant Information
Signing Digitally
Attendance Reports

Accessing the Feature

1. Navigate to your Dashboard.
2. Click the dashboard menu in the top right.
3. Select Digital Signatures from the list.

Filtering Participants ↑

The top of the page has filters and a search bar. These tools help you quickly find the participants you are looking for.

Filters: Narrow down by location, activity, session, group, date, and more. Updating one filter refines the options available in the other filters. This tool allows you to mark attendance for a single day at a time. Ensure you have selected the correct date before marking attendance. You can mark attendance for past or current sessions, but not for future sessions.

Searching: Use the search bar to find participants by name. Results update dynamically as you type, so typing just a few letters finds the participant you are looking for.

Sorting: The list is sorted by first name by default. Use the sort dropdown to change the sorting and to view the list by last name.

Quick Filter: To quickly view who does not have a signature, use the dropdown menu at the top of the list. This lets you view participants who are signed, those who are not signed, or select All to view your full list.

Participant Information ↑

From the list you will see some basic information for each participant, like their name, the activity they are registered for, and the session name. Their extended care status is also displayed. The sun icon represents early care and the moon icon represents after care.

Click a participant to view all of their available information:

• Status
• Basic Information
• Health Information
• Dental
• Contact
• Sibling
• Session Attending
• Medical Contact
• Emergency Contact
• Organization Information - Custom Questions
• Waivers Status

If you need to make any corrections, edit the time recorded or remove the signature from the participant details.

Signing Digitally ↑

You can sign digitally by clicking + Signature in the list. Then click their name to add a signature, and they can sign directly on the device. The signature is recorded along with the date and time.

You can also mark attendance from the participant information.

Attendance Reports ↑

Daily Digital Signatures

ActivityHero provides helpful reports to review your signatures like the Daily Digital Signatures report. This report shows the participant attendance history for a single day. You can find this in Registrations & Payments > Registration Reports. The left-hand menu has a category for Attendance Reports.

You can also use filters to find specific data. The report includes session details, participant information, signature, and timestamps.

Filters work similarly to the filters in the Digital Signatures tool. Note: Pay special attention to the Meeting Date filter so you are reviewing the data for the date you expect. 

Monthly Digital Attendance Report

The Monthly Digital Attendance Report gives you an overview of signatures for a selected date range. As in other reports, selecting the filters narrows down the data that is displayed. The filters work similarly to the Daily Digital Signatures report. 

Note: Pay close attention to the Meeting Date Range to ensure you are viewing the dates you expect. 

The report shows participant information and marked attendance for each date: displaying a "P" for present, an "A" for absent, and gray squares for days the session did not meet.