How Do I Register a New Student or Register an Existing Student in a Different Camp/Class?

Created by Stephen Burks, Modified on Mon, Aug 17 at 11:57 AM by Stephen Burks

When you need to register for a parent, ActivityHero gives you access to register in the dashboard tools.

To register a new participant who has not registered for one of your activities in the past through ActivityHero:

Animated walkthrough selecting a session, clicking Register, and completing the registration form

1. Navigate to Activities & Sessions > Sessions & Content Manager.

Activities & Sessions menu open with Sessions & Content Manager highlighted

2. Select the check box on the session, then click Register near the top of the page.

Sessions & Content Manager with one session checked and Register highlighted in the toolbar

3. Fill out the minimum requirements for the registration form. The minimum requirements correspond to the required fields marked on your registration form (e.g., Date of Birth, Grade, Emergency Contact, etc.). For more information on registration forms, check out our help article. You must also mark any start dates or dates for single-day camps.

Note: Required fields are not always marked with a red asterisk. Also, if an account already exists with the email address, the new registration is added to that account.

4. Click Continue to save the registration. The Order Summary is displayed with the option to Enter Payment, Skip, or Send Invoice.

Order Summary dialog highlighting the Enter Payment, Skip, and Send Invoice options

Enter Payment - Record a payment received. For more information on recording a payment, check out our help article "Can I manually enter a payment?"

Skip - The registration appears on your Registration Report with a status of pending.

Send Invoice - Issues an invoice. For more information on issuing invoices, check out our help article "How do I send an invoice?"

To register a person who has registered for one of your activities in the past:

1. Navigate to Registrations & Payments > Registration Reports.

2. On the Registration Reports page, search for the name of the person to be registered.

3. In the person's name and information section, click Action.

4. Click Register for another session.

Session list with three sessions checked and Register For Selected Sessions highlighted

5. Find the desired session/sessions in the list.

6. Click Register to the right of the session info to register for a single session, or select multiple sessions and click Register For Selected Sessions.

7. Update any registration information, including any promo codes.

Enter Promo Code (if any) section with the Promo Code field and Continue

At the bottom of each registration page, you can add a Promo Code. Use this to add discounts for families as you complete the registration process for them.

8. Click Continue to save the registration. The Order Summary is displayed with the option to Enter Payment, Skip, or Send Invoice.